Project Support Officer, Finance & Logistics

Project Support Officer, Finance & Logistics

Latin America Continent (LAC)
Position preferably to be based in Columbia – Remote

About us – what do we do?

At a time of unprecedented, forced displacement, we are reforming the global system of safe and legal routes to protection. Our world-class team works closely with leaders and innovators from across sectors in over 20 countries. Together we encourage, design, launch, and expand safe and legal routes for displaced people, including those impacted by climate change. Together we pilot bold new ideas aimed at making the entire global system of safe and legal routes bigger, better, and more sustainable.

How We Do It?

· We build and lead powerful partnerships and networks.

· We provide trusted advice.

· We accelerate operational delivery.

· We generate and share insights.

· We inspire change.

About the role – What will you do?

Reporting to the Project Director (LAC) and with financial accountabilities to the Global Director, Finance & Administration, the Project Support Officer, Finance & Administration is responsible for administrative, logistical, and financial functions that support program delivery. This role provides essential project support by working closely with the Project Director, the Brazil Country Lead, the Colombia Country Lead, and the Global Director, Finance & Administration. The incumbent will play a key role in supporting teams in Brazil and Colombia as they implement a two-year grant funded by the Government of Canada.

Key Responsibilities:

Finance (70%)

• Monitors, tracks, and provides updates on project budgets in consultation with the Project Director and the Global Director, Finance & Administration.
• Supports financial reporting to the donor, ensuring compliance with financial reporting guidelines.
• Processes travel claims and other expense reimbursements in the accounting system, ensuring accuracy and adherence to financial policies.
• Ensures timely and accurate financial documentation, including maintaining supporting records for audits and donor reporting.
• Reviews invoices and payment requests, ensuring accuracy, appropriate approvals, and compliance with donor and organizational policies.
• Assists with internal and external financial audits by providing necessary documentation and clarifications related to project expenditures.
• Performs other finance-related duties as assigned by the Project Director or the Global Director, Finance & Administration.

Logistics (30%)

• Supports program delivery by organizing and scheduling meetings and coordinating travel as required by the Project Director and the Regional Pathways Advisor.
• Drafts routine correspondence as needed.
• Troubleshoots unanticipated logistical challenges as they arise.
• Performs other administrative and logistical duties as assigned by the Project Director.

About you:

Key Competencies and Experience:

• A diploma-level qualification in a pertinent field such as finance, business administration, public administration, or related disciplines.
• Minimum of 3 to 5 years of experience in a role related to administration, logistics, or financial functions.
• Strong written and verbal communication skills in English. Spanish and Portuguese are an asset.
• Detail-oriented, with strong time management and organizational skills.
• Ability to troubleshoot and to respond quickly to changing circumstances.
• Ability to work in a fast paced, impact-oriented global work environment.
• Demonstrated interpersonal skills, with a successful track record of collaborating with individuals from different backgrounds and cultures.
• Solution-oriented, can-do attitude, responsiveness to feedback, ability to come up with new ideas, and willingness to try new, creative approaches.
• Strong working knowledge of Microsoft Office 365 applications and Zoom.

We encourage applications from qualified candidates with lived experience of forced displacement, migration, or with close personal and cultural connections to refugee communities.

Location:

· This is a remote work position preferably based in Columbia.

· Applicants contacted for evaluation will be asked to provide proof that they have the legal right to work in their country of residence. Maintaining such legal right to work in their country of residence is a condition of employment.