Account Receivable Accountant

Job Title: Account Receivable Accountant-2641

Job code: VI-HR-REC 2641

Workplace: Idleb -Syria

Last date for receiving applications: 27.04.2025

Job Purpose

The organization’s AR Accounting Officer is responsible for:

• The AR officer is key in managing the organization’s financial flows.

• The core of their job is to accurately record the organization’s monthly dues to donors and partners by issuing detailed monthly invoices for each donor and partner.

• Carefully monitor changes and settlements received from donors through the reporting department and reflect these adjustments on the invoices recorded against them.

• Ensure monthly reconciliation of donor accounts and prepare a periodic report for the Reporting unit to claim due payments.

• Apply donor payments to the relevant invoices, ensuring the accuracy of their accounts.

• Committed to reconciling the expense and income accounts monthly for each project, ensuring a balance (zero balance), and sending reports to the reporting coordinator and accounting coordinator to address any discrepancies.

• The AR Officer ensures the integrity and accuracy of donor accounts and reporting.

  Key Responsibilities

• Commitment to the path and values of the Violet (Faith in youth and volunteers, Integrity, and honesty, sacrifice and altruism, teamwork and team spirit, innovation and creativity, elegance handling and beneficiary dignity, responsiveness and initiative).

• Record donor accruals and issue invoices by preparing monthly invoices for each donor based on reports sent by the Reports Unit and expense reports generated by the accounting software.

• Ensure the accuracy of data included in invoices (such as amounts, periods, and projects) by comparing what was sent to donors with the expense reports included in the accounting software.

• Reserve a reference number for each invoice and keep copies of the invoices and related records from the Reports Unit and store them in the designated folder in the archives according to the reference number.

• Preparing Journal entries for receiving payments from partners after receiving bank notifications from the treasury unit.

• Follow up on changes and settlements by receiving copies of settlement transactions and reviewing them to reflect them in donor accounts based on donor input via the Reports Unit. The invoice records are then updated based on the settlement documents.

• Communicate with the Reports Unit to resolve any inquiries, discrepancies, or problems with donor accounts.

• Reconciling donor accounts by conducting a monthly reconciliation of donor accounts to ensure the accuracy of balances and comparing data recorded in the accounting system with data received from the reporting department. This reconciliation will identify and verify any discrepancies and request necessary adjustments.

• Prepare monthly reconciliation reports, document them, and submit them for signature from the reporting department, the head of the accounting Coordinator, and the finance manager.

• Preparing a monthly report for the Finance Manager and Reporting Unit that includes a summary of outstanding donor balances or advance payments to determine the organization’s liquidity balance and the financial claims that must be sent to delinquent donors.

• Reconciliation of revenues and expenses (income statement), which is a monthly reconciliation between the revenue and expense accounts for each project to ensure that the final outcome of each project is zero (achievement of balance) and sending reports to the reporting coordinator and the accounting coordinator to address any discrepancies that may occur.

• Training: Provide training and support to staff members on financial procedures and policies, promoting a culture of financial responsibility and transparency.

• Respect and apply all the PSEA and child protection principles and show high commitment to report any PSEA & CP action.….

• Commitment to implementing the child safeguarding and PSEA policy by considering them when planning and designing activities as well as when receiving complaints or observing issues related to this matter and fulfill their obligation to report it directly via the assigned channels or directly to senior management. Raising awareness to their assigned staff of the child safeguarding and PSEA policy plus reporting mechanisms and how to deal with it.

• Note: the above-mentioned key responsibilities / accountabilities are illustrative ones. Another future responsibilities/accountabilities may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience)

Essential:

• Bachelor’s degree in accounting, Finance, or a related field.
• At least 3 years of experience in the field of accounting, preferably in AR or donor accounting.
• Advance level in English and fluent in Arabic

Desirable:

• Advanced university degree in Finance, or related fields.
• More than 3 years in relevant experience.
• Advanced level of both English, and Turkish.

Core & Managerial Competencies &Technical

Core Competencies:

• Communication
• Planning and Organizing
• Commitment to Continuous Learning
• Stakeholders Orientation
• Accountability
• Technological Awareness

Supervisor/Managerial Competencies:

• Vision
• Leadership
• Empowering Others
• Building Trust
• Managing Performance
• Judgment/Decision-making

Technical Competencies:

• Proficiency in accounting software and tools (QuickBooks (
• Knowledge of Financial Accounting/GAAP and Management Accounting/Reporting
• Strong reporting and analysis skills
• Computer skills (Microsoft Word, Excel, Access, Power Point, Outlook).
• Creative problem solver who thrives when presented with a challenge.

Child Protection Policy

Child abuse is unacceptable to Violet, which recognizes its responsibility to protect children from harm in all areas of its work. Violet is committed to ensuring a child-safe environment and is applying a zero-tolerance approach toward any kind of child abuse and exploitation.

Discrimination, Abuse, and Harassment Policy

Violet expressly prohibits and will not tolerate any form of discrimination, abuse, or harassment (sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Violet employees and related personnel must under no circumstances participate in any form of discrimination, harassment, or abuse (physical, sexual, or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Violet.

How to apply

Interested candidates, please attach a CV in English (in a separate file of no more than two A4 page) describing how your skills and experience match the requirements of this post.

Applications in languages other than English will not be reviewed:

https://forms.gle/AiL2YyHjLZ8TLa1o7

Only short-listed candidates will be contacted. We aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.