Main purpose of job
Based in Juba, South Sudan, the Finance and Administration Manager (FAM) will be responsible for overseeing all financial, administrative and operational activities in South Sudan. This role will ensure the efficient management of the organization’s financial resources, ensure compliance with local laws and regulations, and support the overall achievement of the organization’s objectives. The FAM will lead financial planning and budgeting, implement effective financial controls and provide accurate financial reports for internal and external stakeholders. Additionally, they will manage administrative functions, including procurement, logistics and office operations, to ensure smooth day-to-day activities.
The South Sudan FAM will play a critical role in supporting the senior leadership team by offering strategic insights, managing risks and ensuring transparency in all financial transactions. This role will also provide leadership to the Team Administrator, fostering a culture of accountability and continuous improvement.
Note: All levels of position in the organisation assume some degree of responsibility for safeguarding. Your accountabilities will align with the level and scope of the position and appropriate training will be provided.
Main Duties
1. Financial Management and Reporting
- Lead financial planning, budgeting and forecasting processes for South Sudan operations.
- Develop and implement financial policies, procedures and internal controls to ensure the integrity of financial systems.
- Monitor cash flow and ensure timely disbursement of funds for programme activities.
- Prepare accurate, timely financial reports for internal and external stakeholders, including donors, management and regulatory authorities.
- Manage accounts payable and receivable and oversee payroll processes.
- Conduct monthly financial reconciliations, ensuring the accuracy of all accounts.
- Ensure compliance with local tax regulations, financial laws and donor requirements.
- Coordinate audits and provide relevant financial documentation.
2. Budgeting and Resource Allocation
- Develop, manage and monitor the annual budget in alignment with organizational priorities and objectives.
- Provide financial analysis and advice to support resource allocation and cost-effective decision-making.
- Track and analyse budget variances and recommend corrective actions when needed.
3. Administration and Operations Management
- Oversee general office management, ensuring that the office environment supports the efficiency of day-to-day operations.
- Manage procurement processes, ensuring value for money and compliance with internal and external requirements.
- Ensure proper asset management, including inventory control and maintenance of office equipment.
- Supervise logistics, including travel arrangements, transportation and event management.
- Develop and maintain relationships with local vendors and service providers to ensure high-quality service.
4. Human Resources
- Support staff contracts, benefits administration, and compliance with South Sudan in labour laws.
5. Compliance and Risk Management
- Ensure compliance with local laws, donor regulations, and organizational policies related to finance and administration.
- Identify and mitigate financial and operational risks through effective policies, controls and risk management strategies.
- Ensure that financial records and reports are maintained and submitted according to legal and donor standards.
6. Support to Programme Implementation
- Collaborate with programme teams to ensure financial resources are available for programme activities.
- Provide support in financial planning and management for projects, including budget tracking, financial reporting and expense monitoring.
- Support grant management by ensuring timely financial reporting to donors.
Please note that you may also be required to carry out reasonable additional ad-hoc duties, at the request of your line manager.
Key skills
- Excellent verbal and written communication.
- Ability to communicate financial concepts to non-financial stakeholders.
- Expertise in budgeting and forecasting.
- Sound understanding of donor regulations and reporting requirements, ensuring compliance with funding agreements.
- Knowledge of local tax regulations and compliance requirements.
- Ability to prepare accurate and timely financial reports for donors, management and stakeholders.
- Skills in identifying, assessing and mitigating financial risks, including fraud prevention and internal control systems.
- Strong knowledge of accounting principles, standards and practices, including familiarity with accounting software (QuickBooks) and tools.
- Experience coordinating and supporting internal and external audits, ensuring accurate documentation and compliance.
- Expertise in cost management, resource allocation and finding efficiencies to maximize the impact of funds.
- Experience in developing and implementing financial policies and procedures to ensure accountability and transparency.
- Ability to align financial management with the organization’s mission and long-term goals.
- Proven ability to oversee office operations, procurement and logistics management.
- Strong asset management and vendor relationship skills.
- Knowledge of South Sudan labour laws and payroll management.
- Proven experience in managing, mentoring and leading cross-functional teams.
Key Experience
- Proven experience in managing financial operations, including preparation of financial statements, managing project accounts and overseeing financial controls within a development sector context.
- Significant experience managing finances for donor-funded programmes, particularly with international donors like FCDO, ensuring compliance with donor regulations and reporting requirements.
- Demonstrated expertise in developing, managing and monitoring budgets and financial forecasts, ensuring alignment with programme workplans and objectives.
- Experience in coordinating and supporting internal and external audits, ensuring accurate documentation and compliance with both organizational and donor requirements.
- Experience in identifying, assessing and mitigating financial risks, including implementing fraud prevention measures and maintaining robust internal control systems.
- Experience working within a multinational or multi-country context, particularly in regions like South Sudan, with an understanding of the unique challenges of managing finances in these environments.
- Familiarity with accounting systems and tools, such as QuickBooks, with the ability to manage financial records and reconcile accounts efficiently.
- Fluency in English to effectively manage communications with various stakeholders across different countries.
- Experience in developing and implementing financial policies and procedures to ensure accountability, transparency, and adherence to organizational and donor standards.
- Experience working with cross-functional teams, including programme managers, technical leads and global finance teams, to ensure integrated financial management across all aspects of the programme.
Formal education/qualifications
Bachelor’s degree in finance, accounting, business administration, or a related field (Master’s degree or professional certifications like CPA, ACCA preferred).
Personal attributes
We recruit talented, dynamic people with diverse backgrounds and experiences, who are focussed on delivering sustainable impact in the countries where we work. We’re proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully. You must be open-minded, enthusiastic, solutions-oriented and committed to promoting equality across the organisation, and with those that we work with.
For this role, we’re looking for an individual who is:
- A collaborative team player, providing clear financial guidance and support to diverse stakeholders.
- Highly organized and detail-oriented, with the ability to prioritize and manage complex workloads.
- Proactive in identifying innovative financial solutions to enhance programme efficiency and effectiveness.
- Enthusiastic about upholding financial integrity and improving financial processes within the programme.
Other essential requirements:
- A strong supporter of the cause of family planning and a woman’s right to safe abortion (pro-choice).
- Commitment to equal opportunities.
- A commitment to the programme’s and Options’ principles of Safeguarding, Do No Harm, and to comprehensive sexual and reproductive health and rights.
- Fluency in written and spoken English. Arabic is an added advantage.
- The position is open to South Sudan nationals.
How to apply
- To apply, please fill in the form here.
- Closing date for applications is: 02 May 2025.
- Only shortlisted applicants will be contacted for interview. Interviews will be held week commencing 05 May 2025.
- Please note that this role will be subject to full pre-employment background checks including criminal record check, identification check, employment references and right to work verification (where appropriate).