Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization providing assistance to people affected by armed conflicts, epidemics, natural or non-natural disasters, or persons excluded from access to health care. The organization has health projects in more than 70 countries.
MSF France has had a significance presence in Kenya since 1996. Currently, MSF runs 2 projects in Kenya; one in Homa Bay County supporting the HBCTRH in the adult medical (in-patient and TB) wards to improve management of adults’ patients hospitalized and recently started a chronic disease activity in 2 decentralized sites. In Mathare, MSF runs a 24-hour SGBV clinic and an Emergency program in Mathare with a clinic in Dandora offering youth friendly services to those between the ages of 10 to 24 years. The Coordination office in Nairobi provides support to and coordinates all the MSF France projects in Kenya.
MSF France is looking to fill the position of HR Assistant. The successful candidate reports to the Deputy HR/Finance Coordinator
Main purpose of the Position:
To execute HR, finance and general administrative support tasks under the supervisor’s indications and MSF procedures in order to ensure legal compliance
Tasks & Responsibilities include but not limited to:
- Execute administrative and legal related tasks
- Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
- Update Social security Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- MSF France Kenya mission/ Coordination context Specific Accountabilities
- Updating Social security Tax office files in order to meet legal requirements including specific amendments when nec-essary in order to ensure local labor and fiscal law compliance
- Drawing up monthly declarations for the various collection entities: NSSF / NHIF / PAYE, in accordance within the giv-en time frames
- National Staff Management
- Ensures proper orientation of new staff; prepares employment contracts in conformity with legal requirements, in-cluding staff on detachment
- Supervision of cleaners and cook
- Stock management
- General Administration
- Finance Assistant back up
- Cash Box Management: processing cash payments, operational advances management
- Accounting:
- Processing payment of suppliers in a timely fashion
- Process documents for VAT exemption and forward for processing on time.
- Qualifications & Requirements:
Education
- Essential Degree or diploma in Human Resource Management /Finance/Accounting
Essential Experience
- Essential previous working experience of at least two years in relevant jobs.
- Desirable experience in MSF or other NGOs in developing countries
Languages
- Fluent in English and Kiswahili
Knowledge
- Essential computer literacy (word, excel and internet)
Competencies
- Results
- Teamwork
- Flexibility
- Commitment
- Stress tolerance and management
- Leadership and team management skills
- Able to work with limited supervision
Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and a PIN certificate). Candidates meeting the above qualifications can apply through this link https://ko-hr.kenya.msf.org/jobs on or before 21st March 2025.
How to apply
The protection of your personal data is important to MSF and will be treated confidentially. By submitting your application, you consent to MSF using your personal data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application, and selection of the most suitable candidate. MSF does not sell your personal data under any circumstances. If you have any questions, requests, or concerns, you can contact us on msff-kenya-recruitment@paris.msf.org
MSF is committed to achieving workforce diversity and therefore women and persons with disabilities are encouraged to apply.
MSF does not tolerate any kind of harassment and abuse including but not limited to sexual harassment, exploitation and discrimination. MSF provides a working environment that upholds our safeguarding commitment to ensure that children and adults are protected from both deliberate and accidental harm caused by MSF staff and/or other representatives. Our selection process, which includes rigorous background checks, reflects our commitment to the protection and safeguarding of our beneficiaries from abuse.
Applications must be received by the deadline. Only short-listed candidates will be contacted.
MSF is an equal Employer and does not charge any application/ recruitment fee