Learning & Development Unit Intern

OFFRE DE STAGE

Join MSF OCG as a Learning & Development Unit Intern!

We are looking for passionate candidates ready to contribute to our humanitarian mission.

Below, you will find the job details and the qualifications we are looking for.

This internship is part of an academic training program, a professional training program, or a socio-professional integration program, and must comply with the conditions set by the Employment Market Supervisory Council (CSME). The duration of the internship, as defined by the tripartite agreement, is 6 to 12 months at 100%

Inclusivity and Diversity at MSF

Do your qualifications and experience not exactly match all requirements of the job?

At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF’s social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don’t meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification.

We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.

Context & mission

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

The L&D Unit Intern provides organizational, administrative and communication support to the unit. The Intern will learn and support the team in the organisation and the deployment of learning activities. In addition to the recurrent tasks, the Intern will lead specific dossiers or projects

Tasks and responsibilities

The responsibilities of the Intern are split as follow: 60% of time dedicated to Organisational & administrative support, 30% of time dedicated to ad hoc support. Under the supervision of the Head of L&D and the L&D support coordinator the Intern supports the unit as follows:

1. Organisational & administrative support (60%)

The intern will learn office processes through supporting the current administration team in the following tasks. The person will have the opportunity to contribute to improvements in administrative ways of working in a dynamic, internationally dispersed unit comprising of around 40 people.

Trainings and learning events support:

• Learn and support teams in the organisation and deployment of learning actions such as virtual classes support or face to face (catering, room booking, pedagogical material printing and laminating, communication with participants and facilitators)
• Provides support to the trainers for material ordering (specific, pedagogical or generic such as stationary)
• Ensures the updating of the international mobile staff learner in the HR Database (D635)

HR/Administrative follow-up:

• Provide support in the organization of recruitment & Administrative HR follow-up
• Provides support to the team to edit and follow up of contracts (team and providers), forms (IT, recruitment forms, etc.) and partnership agreements
• Ensures the updating of the L&D staff tracking table (HR Update)
• Organizes briefings and onboarding for new L&D members
• Follows up on other specific HR procedures as needed

Support of the Unit

• Supports the unit in the organization of meetings (i.e. the different weekly meeting or specific pillar meeting) including the preparation of agendas, taking minutes, the archiving of meeting documentation and follow up.
• Supports the unit in the management of information for the online knowledge management platforms such as Kompas and Share Point and manages the key tools for the organization of the unit
• Supports the preparation of documents and Presentations for either internal or external use (Edit and update specific communication tools such as the L&D Offer, L&D activity report)
• Update and maintain tags and search bar to improve learners’ access to the different training offerings.

2. Ad hoc support (30%)

• Upon request validated by manager, needs and interest the intern will be delegated specific tasks or dossier that he or she will manage.

3. University work (10%)

• Writing university assignments

Your profile

• Have a tripartite internship agreement
• Fluent English and French (written and spoken).

Education:

• Administration degree, Humanitarian or Development Studies, social studies, Organisation’s Management other relevant degree.

Experience:

• No specific requirements in terms of work experience but having has some form of employment in the past is considered an advantage.
• Demonstrated commitment to humanitarian / development / charity work or volunteering” is an advantage

Professional competences:

• Capacity of analysis and synthesis.
• Data management
• Planning and organization.
• Good command of MS Office (especially Teams, Outlook, PowerPoint, and Excel) and collaborative Tools (Sharepoint, Zoom, Mural…)
• Knowledge of graphic editing tools
• Knowledge of digital communication tools

Personal qualities:

• Ability to manage multiple tasks and information simultaneously
• Team player; ability to coordinate with numerous stakeholders.
• Ability to work autonomously
• Pro-active and solution-oriented
• Flexible and capacity to adapt quickly
• Attention to detail, rigorous
• Time management

Terms of employment

• A tripartite internship agreement is mandatory
• 6 to 12 months, according to internship agreement
• Full time (40h/week)
• Based in Geneva, Switzerland
• Start date: August 2025
• Gross monthly remuneration 2’000.- CHF