Logistics/Admin Assistant -Anbar

JOB TITLE: Logistics Assistant / Procurement, Anbar

DIVISION / DEPARTMENT / LOCATION:

International Division

Iraq Response Programme, Kurdistan, Erbil

JOB FAMILY: Logistics & property

SALARY:

LEVEL: E2

OXFAM PURPOSE:

To work with others to find lasting solutions to poverty and suffering.

JOB PURPOSE:

To provide quality logistic support. Work with other members of the logistics to insure smooth and speedy delivery of Oxfam procurement for the emergency response.

REPORTING LINES:

Post holder reports to: Procurement Officer

Staff reporting to this post: none

Budget responsibility: none

DIMENSIONS:

-Work with in a team to insure the smooth flow of the supply chain process related to the Oxfam mosil emergency response.

KEY RESPONSIBILITIES

Procurement

Under the supervision of the procurement officer

• Follow with suppliers on Quotations, purchase orders, prices, identifying goods and services.

• Inquiries product specifications from various suppliers to inform procurement officer which would provide the best deal.

• Maintaining purchasing files and price lists.

• Track deliveries and make sure Oxfam receive exactly what was ordered from suppliers.

• Physically check deliveries to ensure the appropriate items were delivered.

• Support procurement officer to answer supplier and staff inquiries about order changes or cancellations.

• Support with some market survey from time to time to enrich the supplier data base

  .

Assets & Equipment

• To maintain the Equipment Inventory Spreadsheet.

Administration

• Provide general administrative support for field operations, including maintaining filing systems, managing office supplies, and coordinating logistics-related documentation.
• Assist with scheduling, coordinating meetings, and supporting the day-to-day administrative needs of the logistics team on the field.

Others

• Might be required some travel when there is a need, to support with logistical activities in some project locations.

SKILLS AND COMPETENCE:

• Some experience in Logistics and procurement would be an advantage.
• Communication in English, Arabic and Kurdish (include Reading and Writing).
• Initiative, motivated and pro-active problem.
• Good computers skills and knowledge of Word and Excel.

Other:

This job profile is not incorporated into the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments following discussion with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of the key responsibilities in accordance with the Performance Review Process.